Metadata Collections & QA

Collections Committee Work

The DLESE Program Center (DPC) interacts primarily with the Collections Committee on accessioning and deaccessioning issues through the Collections Accessioning Taskforce (CAT). These issues are described below.

DPC - Collections Accessioning Taskforce (CAT) interactions

There are four primary points at which the DLESE Program Center (DPC) metadata group engages the Collections Committee Chair and the Collections Accessioning Taskforce (CAT) in collection building. These points are

  1. When a collection builder is getting serious about wanting to make a DLESE collection, the DPC asks the Collections Committee Chair to send a letter asking for general information about the collection (scope, sample resource, collection policy etc.; the letter is in Appendix 1 at the end of this report).
  2. When changes are needed in the following guideline documents
  3. When the DPC works with collections, questions arise. Questions that influence accessioning of the collection are referred to the Collections Committee Chair to be discussed and voted on if necessary by the Collections Accessioning Taskforce.
  4. When a collection is ready for accessioning, the CAT meets (telecons) to make an accessioning decision. Results of accessioning decisions are sent to collection builders via an email from the Collections Committee Chair.

The CAT is comprised of the Collections Committee Chair, one to two members of the Collection Committee, one to two members of DLESE Core Services and advisory members from the DPC metadata staff.

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DPC - Collections Committee interactions

There are two primary points at which the DPC engages the Collections Committee Chair and the Collections Committee in collection issues. These points are:

  1. When the Community Review System (CRS) or other information (e.g. emails) generates questions about possible deaccessioning of a resource. Per the DLESE Accessioning and Deaccessioning Policy, the Collections Committee makes decisions about deaccessioning resources.
  2. When changes are needed in the following policy documents:

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Last updated: 12-16-04