Writing scope statements
Every DLESE collection is required to have a publicly available scope statement that includes the following information about the collection:
1. Description about the organization or person creating the collection
This means providing information about the organizers of the collection. What is the person's affiliation and expertise or the organization's mission? Is the organization governmental, commercial, or non-profit?
2. Collection purpose or goals
This describes the organizing principle of the collection. What is the theme, topic, audience, teaching strategy, etc. of the collection? How does the collection fit in with DLESE's mission and scope?
3. Collection policy
How does the collection builder choose resources for the collection? What criteria beyond the general purpose or theme of the collection are used to include resources? What type of materials does the collection emphasize or collect?
4. Contact information
Who is responsible for the collection and who should be contacted if there are technical questions (URLs break) about the collection?
"Copyright 2003 Cooperative Program for Operational Meteorology, Education and Training (COMET). Permission to use figures, tables, and brief excerpts from this work in scientific and educational works is hereby granted provided that the source is acknowledged".
Collection builders (metadata creators) retain their individual intellectual property rights to metadata. Collection builders agree that DLESE may modify and reformat metadata to function within DLESE systems and services (e.g. providing metadata to other digital libraries). Collection builders must notify DLESE if they do not want their metadata redistributed. Therefore, most scope statements include a statement like:
"Metadata is copyrighted by XXX organization 2004. DLESE may modify, reformat and redistribute metadata to function within DLESE systems and services."
7. Resource quality assurance
While the collection policy section, above, describes the entrance requirements to the collection, this resource quality assurance section describes how those requirements are enforced and who is doing the enforcing for the life of the project and collection. If project or collection support ends but the collection wishes to remain accessible in DLESE, this section describes how the resource integrity is ensured.
8. Metadata quality assurance
Quality assurance also refers to two concepts: metadata quality and resource quality. Describe the quality of the resources and/or how resource quality is assured. Describe how metadata records are generated and quality controlled.
Describe the expected life of the collection. How long will the resources and metadata records be available? What happens if funding runs out?
10. Other information
Include other information that is important to the collection. This might include information on review processes or rubrics if the collection is applying for membership in DLESE Reviewed Collection (DRC). If the collection is using the annotation rating controlled vocabulary, provide information on how the vocabulary is being used.
Last updated: 2006-02-16