Metadata Collections & QA

Documentation: Collection framework version 1.0.00

  • Graphical overview, content examples, cataloging best practices
  • A description of each metadata field including occurrences, obligation, data types, terms and definitions

The table below organizes the metadata fields in alphabetical order across and then down:

Grade range Key Subject
Title

 

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Grade range

xpath - /collectionRecord/general/gradeRanges/gradeRange
Framework version - 1.0.00
DLESE id - gr

Definition - the appropriate grade range or context for users of items in the collection
Obligation - required
Minimum occurrences - 1
Maximum occurrences - 1
Data types - string
Domain - controlled vocabulary
Domain example - DLESE:Middle school, DLESE:General public

Controlled vocabulary information

  • Number of levels - 2
  • Level 1 is Responsible party - the name of the group or organization responsible for the controlled vocabulary
    • Level terms and definitions:
      • DLESE - Digital Library for Earth System Education
  • Level 2 is Grade range - the appropriate grade range or context for users of the collection; see the allowed combination of terms below; the grade range part of the term is the phrase after the last colon

Term and definitions

  • DLESE:General public - learners in the general population [DLESE term id: 00]
  • DLESE:Graduate or professional - learners who have completed an undergraduate degree or who advancing their own knowledge as it relates to their employment [DLESE term id: 01]
  • DLESE:High school - learners in grades 9-12 [DLESE term id: 02]
  • DLESE:Informal education - learners in museum settings, community continuing education programs, community technology centers, park naturalists settings, nature centers and home schooling [DLESE term id: 03]
  • DLESE:Intermediate elementary - learners in grades 3-5 [DLESE term id: 04]
  • DLESE:Middle school - learners in grades 6-8 [DLESE term id: 05]
  • DLESE:Primary elementary - learners in grades K-2 [DLESE term id: 07]
  • DLESE:Undergraduate lower division - generally learners in the first two years of a baccalaureate degree or completing an introductory course [DLESE term id: 09]
  • DLESE:Undergraduate upper division - generally learners in the last two years of a baccalaureate degree or completing an advanced course [DLESE term id: 0a]
  • DLESE:Not applicable - it is not appropriate to assign a grade range to the collection [DLESE term id: 06]
  • DLESE:To be supplied - grade range information is currently unknown but will be supplied at a later date [DLESE term id: 08]

Cataloging best practices

Things to do

  • Choose at least one grade range term.
  • Indicate all grade ranges (this does not include Informal education or General public) that are relevant to the collection. This means select each grade range individually.
  • If a collection is general in nature, like a group of fact sheets and does not indicate grade range specificity, then the collection is probably appropriate for many audiences. In this case, select the General public term only. Do not add other grade ranges.
  • Use the Informal education term for collections specifically designed for learning environments outside of a formal classroom. These environments might include museum settings, Earth Science Week activities, community projects, park naturalists or other interpretive settings, nature centers and home schooling.

Things to avoid

  • Do not use the Informal education term to indicate the collection could be used as reference material.
  • Do not use the Informal education term to indicate the collection can be used by the general public.
  • Do choose more than 2-3 grade range terms. Most collections can be adequately described using three or less grade ranges.

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Key

xpath - /collectionRecord/access/key
Framework version - 1.0.00
DLESE id - ky

Definition - an internal identifier used by the DLESE Program Center for identifying a collection
Obligation - required
Minimum occurrences - 1
Maximum occurrences - 1
Data types - string
Domain - free text
Domain example - dcc, ceis

Controlled vocabulary information

  • Number of levels - 1
  • Level 1 is Key - an internal identifier used by the DLESE Program Center for identifying a collection

Term and definitions

  • adl - Alexandria Digital Library (ADL) [DLESE term id: 006]
  • avc - Atmospheric Visualization Collection (AVC) [DLESE term id: 01]
  • bridge - Bridge Resources [DLESE term id: 017]
  • bridgenews - Bridge News [DLESE term id: 01a]
  • bridgeother - Other Bridge Resources [DLESE term id: 018]
  • ccc - Climate Change Collection (CCC) [DLESE term id: 00v]
  • ceis - Discover Our Earth [DLESE term id: 03]
  • collect - DLESE Collection Records [DLESE term id: 04]
  • comet - Cooperative Program for Operational Meteorology, Education and Training (COMET) [DLESE term id: 05]
  • cosee - COSEE Resources [DLESE term id: 01b]
  • coseenews - COSEE News [DLESE term id: 01c]
  • coseeother - Other COSEE Resources [DLESE term id: 01d]
  • crs - Community Annotated Collection [DLESE term id: 06]
  • curl - Curricular Resource Library (CURL) [DLESE term id: 08]
  • dcc - DLESE Community Collection (DCC) [DLESE term id: 09]
  • dlese - The DLESE Library [DLESE term id: 0b]
  • dlisr - Indigenous Science Resources [DLESE term id: 019]
  • dlisrother - Oher Indigenous Science Resources [DLESE term id: 01i]
  • drc - DLESE Reviewed Collection (DRC) [DLESE term id: 0c]
  • dwel - Digital Water Education Library (DWEL) [DLESE term id: 0e]
  • earthobs - NASA Earth Observatory [DLESE term id: 00g]
  • edmall - NASA Edmall Collection [DLESE term id: 0g]
  • eee - Electronic Encyclopedia of Earthquakes (E3) [DLESE term id: 016]
  • emvc - EMVC Geology Materials [DLESE term id: 00r]
  • esa - Environmental Science Activities for the 21st Century (ESA21) [DLESE term id: 01o]
  • evc - Environmental Visualization Collection (EVC) [DLESE term id: 01p]
  • eserev - NASA Reviewed Collection [DLESE term id: 008]
  • evaltlkt - Evaluation Toolkit [DLESE term id: 0i]
  • globe - GLOBE Collection [DLESE term id: 00o]
  • jesse - Journal for Earth System Science Education (JESSE) [DLESE term id: 0j]
  • matters - DLESE Matters Newsletters [DLESE term id: 01m]
  • mynasadata - MY NASA DATA [DLESE term id: 01e]
  • nap - National Academy Press (NAP) [DLESE term id: 00s]
  • nocc - News and Opportunities Community Collection (NOCC) [DLESE term id: 00x]
  • nullkey - Null Collection [DLESE term id: 00y]
  • nyic - New York Instructional Collection [DLESE term id: 01f]
  • nys - New York Standards [DLESE term id: 01k]
  • pck - Pedagogically Annotated Collection [DLESE term id: 01j]
  • serceet - Earth Exploration Toolbook (EET) [DLESE term id: 0r]
  • sercnagt - Cutting Edge Collection [DLESE term id: 0o]
  • sercstrtpt - Starting Point Collection [DLESE term id: 0t]
  • simple - SIMPLE Science [DLESE term id: 01g]
  • svs - NASA Scientific Visualization Studio [DLESE term id: 00h]
  • tbox - Teaching Boxes [DLESE term id: 01l]
  • testadn - Test ADN Collection [DLESE term id: 00z]
  • testanno - Test Annotation Collection [DLESE term id: 00a]
  • testcollect - Test Collection Collection [DLESE term id: 010]
  • testnews - Test News Collection [DLESE term id: 011]
  • thredds - Thematic Realtime Environmental Distributed Data Services [DLESE term id: 01n]
  • utesc - K-12 Geoscience Activities Collection [DLESE term id: 01h]
  • visearth - NASA Visible Earth [DLESE term id: 00i]
  • visionlearn - Visionlearning [DLESE term id: 00p]

Cataloging best practices

Things to do

  • Use a unique key that has not been used.

Things to avoid

  • Do not use spaces, dashes, underscores, special characters or capital letters.

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Subject

xpath - /collectionRecord/general/subjects/subject
Framework version - 1.0.00
DLESE id - su

Definition - a content or topic area addressed by the collection
Obligation - required
Minimum occurrences - 1
Maximum occurrences - unbounded
Data types - string
Domain - controlled vocabulary
Domain example - DLESE:Hydrology, DLESE:Geology

Controlled vocabulary information

  • Number of levels - 2
  • Level 1 is Responsible party - the name of the group or organization responsible for the controlled vocabulary
    • Level terms and definitions:
      • DLESE - Digital Library for Earth System Education
  • Level 2 is Subject - a content or topic area addressed by the collection; see the allowed combination of terms below; the resource part of the term is the phrase after the last colon

Term and definitions

  • DLESE:Agricultural science - the science of cultivating soil, crops or livestock [DLESE term id: 00]
  • DLESE:Atmospheric science - the study of Earth's atmosphere including both its physical and chemical properties such as composition, precipitation patterns, energy cycles, chemical cycles, pressure, wind patterns and temperature distributions [DLESE term id: 01]
  • DLESE:Biological oceanography - the study of the flora and fauna of oceans in relation to the marine environment [DLESE term id: 02]
  • DLESE:Biology - the study of living organisms including both animals (zoology) and plants (botany) with respect to their structure and function, origin and evolution, the interrelationships between and distribution of species, and the classification of species [DLESE term id: 03]
  • DLESE:Chemical oceanography - the hydrographic and physical characterization of the ocean, including the chemical composition of seawater, salinity, the vertical and regional variation of elements, the mineralogical composition and distribution of marine sediments and the oceanic cycle of organic and inorganic carbon and associated elements [DLESE term id: 04]
  • DLESE:Chemistry - the study of a substance's composition, structure, properties and the changes it undergoes in all three including associated energy changes. Includes molecular structure, solution and concentration, acid/base/salts, and the periodic table of elements. [DLESE term id: 05]
  • DLESE:Climatology - the study of the mean physical state of the atmosphere; it's statistical variation over a period of time and space as evidenced by weather patterns over long periods of time. Includes the analysis of the causes of different climates, the presentation of climatic data and the application of climatic data to problems. [DLESE term id: 06]
  • DLESE:Cryology - the study of ice and snow, including glaciers, sea ice and ice shelves [DLESE term id: 07]
  • DLESE:Ecology - the study of the relationships between organisms and their environments (both living and non-living) at the population, community and ecosystem levels [DLESE term id: 08]
  • DLESE:Educational theory and practice - the study of methods of teaching, learning and pedagogy [DLESE term id: 09]
  • DLESE:Environmental science - an interdisciplinary, systems approach to understanding the link between human activities and the natural environment as well as the related impacts of humanity on individual species, ecological systems, and human health. Topics include resource use, environmental sustainability, responses of systems to anthropogenic stress, population growth, biodiversity, conservation, pollution and water quality. [DLESE term id: 0a]
  • DLESE:Forestry - the science of developing and managing forests for wood, wildlife, recreation, water and forage [DLESE term id: 0b]
  • DLESE:Geochemistry - the study of chemical composition, structure and phase changes in the solid matter of the Earth and the processes which have produced the observed distribution of elements and nuclides. Topics include stable, radiogenic and radioactive isotopes, crystal structures and the formation and abundance of elements. [DLESE term id: 0c]
  • DLESE:Geologic time - any formal division of geologic chronology, more popularly, a span of millions or billions of years in the past prior to the start of modern history. Includes methods to calculate or estimate Earth's history like carbon dating. [DLESE term id: 0d]
  • DLESE:Geology - the study of the Earth and its history as represented in rocks including the materials of which it is made, the processes that act on these materials (weathering, sedimentation) and the products formed (geologic features and rock formations). Includes plate tectonics (global scale) and volcanoes. [DLESE term id: 0e]
  • DLESE:Geophysics - the interdisciplinary study of physics of the Earth and its environment (i.e. earth, air, and by extension space). Includes the study of earthquake waves, geomagnetism, gravitational fields, and electrical conductivity using precise quantitative principles. [DLESE term id: 0f]
  • DLESE:History and philosophy of science - the study of the origin and nature of scientific thought, theory and investigations [DLESE term id: 0g]
  • DLESE:Human geography - the study of the characteristics and phenomena of the Earth's surface that relates directly to or are due to human activities. Also known as anthropogeography. [DLESE term id: 0h]
  • DLESE:Hydrology - the scientific study of the occurrence, circulation, distribution, and properties of terrestrial water, in particular inland water before its discharge into the oceans or evaporation into the atmosphere. It includes the study of the occurrence and movement of water and ice on or under the Earth's surface (e.g. surface water, groundwater and limnology). [DLESE term id: 0i]
  • DLESE:Mathematics - the science of numbers, their operations, interrelations, combinations, generalizations and abstractions [DLESE term id: 0j]
  • DLESE:Mineralogy or petrology - the science of minerals and rocks dealing with their origin, crystallography, properties and classification. In particular petrology focuses on the origin, occurrence, structure and history of rock. [DLESE term id: 0k]
  • DLESE:Natural hazards - events or phenomena that have the potential to inflict property damage and loss of life such as floods, hurricanes, earthquakes, tornadoes, volcanic eruptions and tidal waves [DLESE term id: 0l]
  • DLESE:Other - no choice within the list is appropriate [DLESE term id: 0x]
  • DLESE:Paleontology - the study of extinct organisms, including their structure, environment, evolution and distribution, as revealed by their fossil remains [DLESE term id: 0n]
  • DLESE:Physical geography - the study of the description, distribution and interaction of diverse physical features of Earth's surface [DLESE term id: 0o]
  • DLESE:Physical oceanography - the study of the physical properties of Earth's oceans including temperature, salinity, sea level height, tides, currents, the movements of the sea, and the variability of these factors in relationship to the atmosphere and the ocean bottom. [DLESE term id: 0p]
  • DLESE:Physics - the study of the laws that determine the structure of the universe with reference to the matter and energy of which it consists. It is concerned not with chemical changes that occur but with the forces that exist between objects and the interrelationship between matter and energy. [DLESE term id: 0q]
  • DLESE:Policy issues - the study of laws, protocols, treaties etc. as they impact the environment or education [DLESE term id: 0r]
  • DLESE:Soil science - the study of the formation, classification and properties of soil including soil management and agronomy [DLESE term id: 0s]
  • DLESE:Space science - the study of matter and objects outside the Earth's atmosphere including the physical and chemical properties of condensed matter, planets, moons, comets, galaxies etc. [DLESE term id: 0t]
  • DLESE:Structural geology - the study of rock geometry, movement of rock through time, and the mechanics of rock deformation [DLESE term id: 0u]
  • DLESE:Technology - resources that focus on the use of technical methods, processes or knowledge. Includes resources that involve the development of technical skills such as GIS, GPS and image processing as a significant component of the learning objective. [DLESE term id: 0v]
  • DLESE:To be supplied - not immediately known, therefore will be supplied at a future date [DLESE term id: 0w]

Cataloging best practices

Things to do

  • Choose at least one subject term.
  • Choose terms that describe the predominant content of the collection.

Things to avoid

  • Don't choose more than 3 to 4 subjects. Most collections are adequately described using four or less appropriate subjects.
  • Do not use the subject term Other, unless absolutely necessary, so that collection descriptions are as informative as possible.

Information about using the term Other

  • If no subject terms fit the collection, choose the subject term Other and then enter appropriate subjects in the keyword field.
  • Use the subject term Other only when no other terms accurately describe the collection.

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Title

xpath - /collectionRecord/general/fullTitle
Framework version - 1.0.00

Definition - the complete title for the name of a collection
Obligation - required
Minimum occurrences - 1
Maximum occurrences - 1
Data types - string
Domain - free text
Domain example - Pedagogical Content Knowledge (PCK) Annotated Collection

Cataloging best practices

Things to do

  • Spell out abbreviations.

Things to avoid

  • Do not make too long.

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Last updated: 2006-08-09